Full User Import Template:
Below is a guide to how to fill out the User Import Template, which can be used to upload your people's data to your intranet. (For more info, see Importing Users to Jostle via CSV. If you wish to remove users from your intranet via CSV, see Deleting Users)
When you're finished creating your file and you want to import your users via Administration Settings, click the Gear icon and go to Administration Settings > User Data to/from Other Systems > Import Users (CSV) > Jostle User Template. The file needs to be in CSV format (File > Save As in your spreadsheet editor).
Required fields (must be filled in for each row):
- FirstName: First name of the user (cannot exceed 30 characters)
- LastName: Last name of the user (cannot exceed 40 characters)
- Username: Must be unique per user and must be a valid email address* (using the same address as the WorkEmail field is recommended). To enable Google OpenID for a user, you must enter their OpenID email address as their Username. If your organization is set up for Single Sign-On, you must enter their email address in your organization as Username (cannot exceed 128 characters)
- WorkEmail: Must be a valid email address* that corresponds to the user. Ideally, this field will match the Username field (cannot exceed 128 characters)
*If you have employees for which you cannot provide a real email address, see here.
NOTE—If you wish to create your own unique field, refer to OtherLabel/OtherValue
- Nickname: This is the nickname for the user. This will be the user's primary name in Jostle if included in the initial import. If it is added later, the user can choose which name to display (first name or nickname).
- WorkEmailVisibility: Set the visibility of the work email for the user to be 'EVERYBODY' or 'NOBODY'. By default it will be set to 'EVERYBODY' if left blank. Work email visibility can only be changed by an administrator in Jostle.
- BirthDate: This is the birthdate for the user. For the date format, you will be able to specify either DD/MM/YYYY or MM/DD/YYYY (Note—for SFTP imports, you can only use the MM/DD/YYYY format). The year is never shown in Jostle, but can appear in an export of all Profile data, available to System Administrators. If you set the year to 1896 the server will remove the year.
- Joined: (HireDate is an alternative for joined) This is the date the user joined your organization (hire date). For the date format, you will be able to specify either DD/MM/YYYY or MM/DD/YYYY (Note—for SFTP imports, you can only use the MM/DD/YYYY format)
- OfficialLocation: This is the Address Alias of the Official Location at which the user is located. Official Locations are defined using the “Add/Edit Official Locations” function on the Administration Homepage. (Caution: For entries that do not match already defined Aliases, the system will try to create new locations.) To add multiple locations, use a pipe "|" without spaces in between the different values (eg. location1|location2). Adding Locations
- SecondBadge This is a field to indicate if someone is an external user (i.e. someone not directly connected to your organization, like a consultant or advisor) and will add an "External User" badge to their Profile. Valid values are EXTERNAL or NONE.
- UserType The valid values for this field indicate what type of user someone is: REGULAR (regular employee) SEMI_RESTRICTED (can view/comment/like/vote, but can't create content) RESTRICTED (can view items, but can't comment/like/vote) SHARED (intended for multiple people using one login can only view items) or AUTOMATION (an account not tied to a real person, that's used to set up integrations via API). For more information on User Types, go here.
- EmployeeId This is an optional field that currently is only visible to System Administrators.
- CustomFilterCategory: This is a custom field which can be used to categorize users. This custom field is used to permit or limit access to content in Jostle. The value is the name of the category to which the user belongs. To add multiple categories, use a pipe "|" without spaces in between the different values (eg. category1|category2). Custom Filter vs Custom Profile Category
- CustomProfileCategory: This is a custom, searchable Profile field, and the value is the name of the category to which the user belongs. Custom Profile Categories can be created and edited in Admin Settings > User Profiles > Configure Custom Profile Category.
- PrimaryRoleName (for orgs with Teams enabled): Value to choose the Primary Role of the user. The Primary Role is the main/most important Role of a user. Only use this field once an organization structure has been created in Teams. If this value is blank, it will be ignored. (For more on Primary Roles and how to configure them, go here: Primary Role). NOTE—for orgs without Teams enabled, this field will be labeled "Title".
- PrimarySupervisorUsername (for orgs with Teams enabled): This is intended to be used to add new employees into an existing Main Organization structure. (Do not use when bulk importing employees for the first time.) This field can only be used to set the supervisor, not change it. Users will be made to report (by solid line) to the specified supervisor in the Main Organization. This supervisor must have a single solid-line Role in the Main Organization and the user cannot have an existing solid-line Role in the Main Organization. In either case, an error will be reported. If PrimaryRoleName is specified, and it exists as a vacant Role under the designated supervisor, the user will fill that existing Role. Otherwise a new Role is created and set to the PrimaryRoleName provided.
- JobCategory: This is the human resources job category, or similar. It should be a generic description of the contributor’s profession. This is separate from Roles that are defined in the Jostle Application in association with contributions to specific teams. Job Category
- AllowManageRelationships: Allow this person to publish teams and manage relationships down hierarchy. (Options: true or false).
- WorkOfficePhone: This is the office phone number for the user.
- WorkMobilePhone: This is the mobile phone number for the user.
- PersonalEmail: This is the personal email address for the user.
- PersonalMobilePhone: This is a second (user-owned) mobile phone number for the user.
- HomePhone: This is a user-owned phone number for the user.
- AlternateEmail1Label: Label for the first optional, user owned email field.
- AlternateEmail1: Email address for the first optional, user owned email field.
- AlternateEmail2Label: Label for the second optional, user owned email field.
- AlternateEmail2: Email address for the second optional, user owned email field.
- PreferredEmail: Valid values are WORK, ALTERNATE1, ALTERNATE2, PERSONAL (Values are case sensitive.)
- PreferredEmailVisibility: Valid values are EVERYBODY, DIRECT_CONNECTIONS, NOBODY. Note that the PreferredEmail field must be set in order to set the visibility.(Values are case sensitive.)
- OtherLabel: This is an open-ended field to be used how you like. Enter the title here, such as "Favorite color".
- OtherValue: This is the content of the open-ended field, as titled in OtherLabel above. Using that "Favorite color" example, you would enter something like "Orange" here.
CustomBadge: This is the program level's name for the user (e.g. "Senior"). The Badge program should already be configured prior to entering data in this column, entries not matching previously setup values will be ignored. Custom Badges
- WorkMessagingLabel: This is used for the label of the optional Custom Profile Field that appears in the Other section of a user's Profile.
- WorkMessagingId: This is designed for a free-form value for the Custom Profile Field (see above). It can be set to user-owned in Administration Settings > Contributor Profiles > Manage Profile Fields.
- MessagingAddress1Label: Under the Contact section of Profile, label for the first optional data pair. The second and third pairs are modified by changing the 1 to a 2 or 3.
- MessagingAddress1: Under the Contact section of Profile, data for the first optional data pair. The second and third pairs are modified by changing the 1 to a 2 or 3.
- MailingAddress1Label/MailingAddress2Label: Under the Location section of Profile, label for the first (or second) optional address.
- MailingAddress1Street/MailingAddress1Street: Under the Location section of Profile, first row of data for the first (or second) optional address.
- MailingAddress1City/MailingAddress1City: Under the Location section of Profile, second row of data for the first (or second) optional address.
- MailingAddress1State/MailingAddress2State: Under the Location section of Profile, third row of data for the first (or second) optional address.
- MailingAddress1Zip/MailingAddress2Zip: Under the Location section of Profile, first fourth of data for the first (or second) optional address.
- MailingAddress1Country/MailingAddress2Country: Under the Location section of Profile, fifth row of data for the first (or second) optional address.
- PreferredPhone: Valid values are WORK_OFFICE, WORK_MOBILE, HOME, PERSONAL_MOBILE (values are case sensitive).
- PreferredPhoneVisibility: Valid values are EVERYBODY, DIRECT_CONNECTIONS, NOBODY. The PreferredPhone field must be set in order to set the visibility (values are case sensitive).
- AccountState: Indicates the current state of the account. Valid values are ACTIVE, DISABLED, SUSPENDED.
Optional upload only fields:
InviteForAuthenticationMethod: This field allows you to specify that a user is to be invited when the import file is processed. If you leave this value blank then the user will created/updated, but not invited to log in. There are three types of authentication methods for which a user can be invited, only some of which will apply to your organization:
- "JOSTLE" for authenticating using Jostle credentials. If you did not sign up through G Suite (Google Workspace) Marketplace, and you are not set up for Single Sign-On then this would be the only applicable value for you. If you signed up through G Suite/Workplace Marketplace or you are set up for Single Sign-On, then you can only specify this value if you have not disabled Jostle-managed passwords.
- "GOOGLE" for authentication using Google credentials. You can specify this value if you signed up through G Suite/Workspace Marketplace.
- "SSO" for authentication using Single Sign-On credentials. You can specify this value is you are set up for Single Sign-On.
NOTE—while on Administration Settings > User Data to/from Other Systems > Import Users (CSV) > Jostle User Template use the drop down menu next to Invite to indicate the types of users you wish to invite with your import.
If you select to not invite ("no one") as part of the import, then this field will be ignored and all users will be set to the organization's default. You will then be able to change the login type when you do the invitation through the Invite users page.