System Admins control who the News Editors are. News Editors "own" the News view and manage all News Reporters.
Here is a breakdown of Jostle's user levels within News:
Regular Users are able to read, like, and comment on News Items.
News Reporters can create, manage, edit, and remove their own News Items.
News Editors can manage any News Item. They are able to edit and delete items created by News Reporters and hold overall responsibility for curating the News view. Editors can also enable or disable a User’s ability to post in Activity. (If you are the first System Administrator for your organization, you will automatically be made a News Editor.)
Table of contents
1. Managing News Categories
News Categories organize News Items and can be used as filters by Users.
News Editors can add, remove, or edit News Categories by going to the Action Bar, clicking the Action Menu (three dots), and selecting Manage Categories.
From here, News Editors can:
- Click Add a Category to open a new slot at the bottom of the list
- Enter or edit a Category Name in its text field
- Select a color for the Category label via the color boxes
- Disable a Category (via the Action Menu on its far right)
- Remove a Category (via the Action Menu on its far right)
- Reorder the Category list by dragging the arrow icons on the left
Once you've finished your updates, click Save in the top right.
Notes:
- The Category positioned at the top of the list cannot be removed, but it can be repositioned, renamed, or recolored.
- Emojis are supported in Category Names.
2. Setting up News Editors
Here is a quick summary of how System Admins manage News Editors. If you just got started as your platform's first System Admin, you will also be its first News Editor.
To see who the current News Editors are, Users can:
- Click News in the Main Nav Panel
- Click the Action Menu (three dots) in the top-right corner of News
- Select View News Admins
To assign a News Editor, System Admins:
- Click News in the Main Nav Panel
- Click the Action Menu (three dots) in the top-right corner of News
- Select View News Admins
- Click the Edit button in the Editors section
- Search for the User you want to make a News Editor
- Click Save in the Action Bar
More details on managing Editors can be found here.
3. Setting up News Reporters
Reporter Groups allow News Editors to assign publishing permissions to News Reporters.
To create a Reporter Group, News Editors:
- Click News in the Main Nav Panel
- Click the Action Menu (three dots) in the top-right corner of News
- Select View News Admins
- In the Reporter Groups section, click Add a Group
- A panel with three tabs will slide up
- Use the three tabs to configure the group:
- Details – Define the Name and a helpful Description for the Reporter Group
- Members – Select individuals or teams to be included in this Reporter Group
- Permissions – Specify who the Reporter Group can publish to, which Categories they can use when publishing News items, and which publishing options they have
- After configuring the group, click Save in the Action Bar top right to create the Reporter Group
To add a User to a Reporter Group, News Editors:
- ClickNews in the Main Nav Panel
- Click the Action Menu (three dots) top-right corner of News
- Select View News Admins
- In the Reporter Groups section, find the Reporter Group you wish to update, and click the Edit button
- A panel with three tabs will slide up
- Click on the Members tab at the top of the panel
- Search for the individuals or group (e.g. team, department, or location) you want to add
- Select them from the dropdown menu to add them to the Reporter Group
- After configuring the group, click Save in the Action Bar top right
Those added to the Reporter Group will now see the + (Create New Item) button in the Action Bar at the top of the News view.
To set the Permissions for a Reporter Group
News Editors can block those in a Reporter Group from using certain features and categories, and specify who the Reporter Group can publish to
- Click News in the Main Nav Panel
- Click the Action Menu (three dots) top-right corner of News
- Select View News Admins
- In the Reporter Groups section, find the Reporter Group you wish to update, and click the Edit button
- A panel with three tabs will slide up
- Click on the Permissions tab at the top of the panel
- The Permissions tab contains three sections to configure:
- Who can they publish to? - Specify if the Reporter Group can publish to anyone or a
- Which categories can they publish to? - Specify which categories the Reporter Group can use when publishing News items
- Which publishing options can they use? - Specify which publishing options they can use when publishing News items. Editors can block those in a Reporter Group from using the "noisy" features in News, such as Feature and Notify.
- Who can they publish to? – Specify whether the Reporter Group can publish to anyone or to a List Preset
- Which Categories can they publish to? – Specify which Categories the Reporter Group can use when publishing News Items
- Which publishing options can they use? – Specify which publishing options they can use when publishing News Items. Editors can block those in a Reporter Group from using the "noisy" features in News, such as Feature, Pin, and Notify.
- After configuring the group, click Save in the Action Bar top right to save the changes
Note: Any Publishing Options or Categories that are not enabled for a Reporter Group will be greyed out for the Reporters when they are drafting a News Item.
4. Hiding News
The News view is Enabled by default, making it visible to all Users. At any time, it can be Disabled (hidden for everyone), or placed in Staging (only visible to System Admins, News Editors, and News Reporters).
To enable/disable News, System Admins:
1. Go to Admin settings > Views and Functions > Manage Views and Options
2. In the News section, select your required configuration
3. Click Save at the bottom
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