How to add and manage Links in Jostle

Purpose

Links view helps employees quickly find and jump into other enterprise tools and destinations. It's a flexible launchpad that provides a single place to organize all your applications and resources.

Overview

Links are organized into two types of Link Categories: My Link Categories (managed by each individual user) and Shared Link Categories (managed by System Administrators). Shared Link Categories are only visible to the users they target, which could be a team, location, department, or everyone.

If the linked-to destination permits embedding, it can be configured to open right in the Jostle application. Otherwise it will open in a new browser tab.

If the user is logged into Jostle via single sign-on (SSO), when they launch a application from Links that also uses SSO, they will arrive logged in.

How to create a new Links Category

How to create a new My Link Category

Users can a create a new Links Category for their own use by:

1. Clicking Links in the Main Navigation
2. On the slide-out panel, clicking the + in the Action Bar and select Category
3. Entering a name for your Category
4. Clicking the Save button at the top of the screen

How to create a new Shared Link Category

System Admins can create a new Shared Link Category by:

1. Clicking Links in the Main Navigation
2. On the slide-out panel, clicking the + in the Action Bar and select Category
3. Entering a Category Name
4. Clicking the Share this Category box
5. Setting the required visibility using the List Selector
6. Clicking the Save button at the top of the screen.

How to add a new link

To create new links in Links view, users (including System Admins):

1. Select Links from the Main Navigation
2. On the slide-out panel, click the + in the Action Bar and select Link                     
3. Enter the name and URL of the website or resource you want to save in the fields provided
4. Choose the Category the link will be organized into. If you only have one Category, it will automatically selected. 
5. Once you're done, click Save at the top of the screen

Adding Links from a Links Category

You can also add new Links directly from the Links Category you want them in. Simply open the Category and click the + and choose New Link. To do this in a Shared Links Category you need to be a System Admin.

How to embed a link in Links view

When creating or editing a Link in Links view, there is a section to embed the link. If the destination at the URL does not permit embedding, this section will be greyed out. When the destination permits embedding, checking the Embed box will cause the destination to open right in Jostle. To learn more on embedding go here.

Managing Links Categories

To manage a Category, open its Action Menu (three dots) in the list of Links. From here you can edit its settings or delete the Category. To do this in a Shared Links Category you need to be a System Admin.

Warning: Deleting a Links Category will remove all the Links in that Category.

Managing Links in Links view

To edit a Link listed in Links Category click on its Action Menu (To do this in a Shared Links Category you need to be a System Admin) to see the possible actions.

Renaming Links view

Links view can be renamed by System Admins at Admin Settings > Views and Functions > Manage Views and Options. 

When renaming the Links view, you need to provide both the View Name and the name of the items it contains (the Links). This allows Links view to be used for different or more specific purposes.

Note: If you are running a trial version of Links, the change name functions will be found in Admin Settings > Views and Options > Try Other Views and Options.