How to add a Google Group to an Org Unit in Jostle

Adding a Google Group to an Org Unit will create a new Google email address for your Org Unit, which can then easily be used when working with other Google Apps. For example, you can set up a meeting in Google Calendar with every member of an Org Unit by simply adding their Google Group as the Guest. When people get added/removed from the Org Unit they will automatically see/not see the Calendar invite.

Org Units are managed in Teams view by System Admins. This is because Org Units are one of the three primary targeting filters.

If you're unfamiliar with Org Units, please refer to this article.

How To Add a Google Group

System Admins can add a Google Group when defining an Org Unit (or afterwards). Here are the steps:

1. Hover over a Team/Role card in Teams view and select Define Org Unit (or Manage Org Unit if you have already defined it).

2. On the modal, enter the Name and Email for your Org Unit

3. Check the box next to “Add a Google Group for this Org Unit" (this will automatically create a Google email address using the details entered for the Org Unit)

4. Click Add Org Unit (or Save and Close).

Managing your Org Unit/Google Group

Once the Org Unit is created, System Admins can hover over the Team/Role card and select Manage Org Unit.

Available actions on the Manage Org Unit modal include:

• Add a Google Group (if not already added)
• View the members (note you can also do this via the People FIlter)
• Remove the Google Group for this Org Unit (deletes the Google Group and its email)
• Delete Org Unit (removes both the Google Group and the Org Unit)

Note: If a Google Group was created in Jostle via an Org Unit, you can only add/remove people through Jostle. These should only be done through Jostle:

• Adding/removing Google Group members
• Changing the Google Group email
• Changing any other Google Group settings

Tip: Do not set the Org Unit email to match a previously existing Google Group. If you link an Org Unit to an existing Google Group, the system will create a new Google Group by adding a "1" to the email prefix (see below).