A Contributor's work email address is the one Profile field that is organization-owned only, meaning only a System Administrator can edit it. A number of other fields can be set to either contributor-owned or organization-owned (see here for more details).
Sometimes you'll need to change the work email address or other organization-owned fields on behalf of your users. For example, if a recently-married user is issued an updated email address to reflect their new last name.
To edit a Contributor's Profile
- Click the Gear icon and go to Administration settings > Contributor configuration > Edit/delete Contributors
- Enter all or part of the Contributor's name in the available field and click Search
- Go to Search results and click the "EDIT" link next to the Contributor's name
- Make the needed changes to the appropriate fields
- Scroll to the bottom and:
- if you updated the user's email address, click the Save changes and send invite email link for the new email to get activated.
- if you didn't update the email address, click the Save changes box.
NOTE—Work Email and Username are two separate fields, but it is still recommended that a user's work email address also be used as their Username, which can be indicated using the checkbox shown below.
Editing multiple profiles
If you need to make changes to multiple contributors and the above method will be too time consuming, you can also choose to make changes in bulk.